Data Protection Policy

Data Protection Policy, May 2018

Great Yarmouth & District Photographic Society is established with the objects set out in its Constitution, to serve the interests of its members.

The Great Yarmouth & District Photographic Society is a data controller within the UK.

The personal information referred to in this Policy may include name, distinctions, contact details, affiliations, service records, records of entries to events, and such other information as may be necessary for the effective management of the legitimate interests of the society.

Any person wishing to verify the information held by the society, or who can correct or update that information, may apply to the Secretary.

The society collects and uses personal information for several purposes:

1. To communicate with and between society members, former members and potential members.

2. To communicate with other photographic societies within and outside the UK, The East Anglian Regional Federation and The Photographic Alliance of Great Britain.

The society may hold personal information for anyone contacting the society, or whom the society contacts for the purpose of conducting its general business.

Data Retention
1. General business records will normally be held for a minimum of eight years.
2. The society may retain historical archives indefinitely, for example but not limited to, records of meetings, programmes, subscriptions, catalogues, awards, competitions and other event results.